Current Vacancies

Administrative Specialist / Assistant

行政专员/助理

岗位职责

1. 行政事务管理：负责办公物资的管理与分配，包括采购与库存管理、差旅预订及报销材料整理等日常事务；

2. 环境及文书处理：维护办公室环境与安全管理；协助起草、转送及分发行政相关文件，确保内容规范与准确；

3.行政对外沟通：负责与物业、快递物流、清洁公司及合作单位等沟通协调；管理收发件及处理部分采购事宜；

4.接待与活动支持：协助中心的参访接待工作，支持各类活动的组织筹备与服务保障。

任职要求

1.本科及以上学历，行政管理、文秘、档案学、理工科相关专业优先；

2.具备较强的文字功底，熟练使用Office办公软件；

3.有良好的沟通协调能力，严谨细致，保密意识强，服务意识好，工作响应快，能灵活处理突发事务；

4.有1年及以上行政助理、科研辅助相关工作经验者优先；优秀应届生可放宽经验要求；

5.持香港工作签证，具备英语口语日常交流水平，粤语和普通话流利。

申请方式

请将个人简历发送至hr02@cair-cas.org.hk。邮件主题请注明应聘[岗位名称]-[姓名]-[官网投递]。

Job Responsibilities

1.Administrative Affairs Management: Manage and allocate office supplies, including procurement, inventory management, business travel bookings, and reimbursement document processing for daily operations.

2.Environment and Documentation Handling: Maintain office environment and safety management; assist in drafting, transmitting, and distributing administrative documents, ensuring content compliance and accuracy.

3.External Administrative Communication: Responsible for communication and coordination with property management, courier and logistics services, cleaning companies, and partner organizations; manage incoming and outgoing mail and handle certain procurement matters.

4.Reception and Event Support: Assist with visitor receptions for the center; support the organization, preparation, and service provision for various events.

Job Requirements

1.Bachelor's degree or above with a major in Administrative Management, Secretarial Studies, Archival Science, or related Science/Engineering fields.

2.Strong written communication skills and proficiency in Microsoft Office suite.

3.Excellent communication and coordination skills, meticulous and detail-oriented, strong sense of confidentiality, service attitude, quick response, and ability to handle unexpected matters flexibly.

4.1+ years of relevant experience as an Administrative Assistant or in support roles at research or IT institutions is preferred; outstanding fresh graduates can be considered with related internship experience.

5.Hold a valid Hong Kong work visa.

6.Conversational English language skills; fluency in Cantonese and Mandarin.

Application Method

Please send your resume to hr02@cair-cas.org.hk. For the email subject line, please indicate: Application for [Position Name] - [Name] - [Applied via CAIR Official Website].